8.11 How to create an OSCE Station (Item)
Click Items from the top menu bar
Click + Create new Item
From the drop down list select OSCE Station
Using the free text box enter a title for your Item
You can edit the Case Number manually using the free text box or arrow buttons, otherwise the system will automatically populate this field. This field cannot be changed later.
Click Create Item
[Optional] Click in the box for Question Author(s) to identify who the author(s) of the Item is. If left blank then the current logged in user (you) will be identified as the Question Author.
[Optional] Using the free text box enter the name of the patient
[Optional] Using the free text box enter a summary of of the Item. For internal use and not seen by examiners.
Using the free text box or arrows provided identify the number of rounds this station will require for administration
Using the free text box or arrows provided identify the number of rounds this station will require for marking
Using the dropdown menu select whether the mark sheet should be displayed as split screen or full screen on Examiner devices.
Click Save Item
For OSCE Items you must build the Marksheet per Item
Click Marksheet
Any Global Criteria will automatically populate
Click + Add new criteria (Note: New Criteria can only be added whilst the item is in draft)
Using the dropdown menu select which Section this criteria will appear in. Sections are built in Settings - Manage Sections
Using the free text box write the criteria text
Using the Dropdown menu select what type of sheet this criteria will use
Discrete - Using a defined list of responses
Boolean - Yes/No option only
Free Text - allows Examiner to write a response with no restrictions
Audio - allows Examiner to record a response verbally
Label - this means the criteria is for information only
[Applicable if selected Discrete criteria] using the dropdown menu select the Schema used for this criteria. If Local is selected then you will be required to build the mark sheet schema during Item Creation. Schemas are managed in Settings - Manage Schemas.
If you choose Local when you have created the criteria an option will appear for the Criteria on the mark sheet to Edit Schema. This is the same process as in creating Schemas in Settings - Manage Schemas
Using the free text box or arrows define the weighting for the criteria
Check the box for Mandatory if you require this criteria to be responded to
Check the box for Feedback Visible to Candidate if you want the response to be available to candidates in their feedback
[Optional] Click Count As to define Blueprint dimensions for individual feedback responses to be mapped to. Only dimensions which have not already been mapped to an Item's overall blueprint categorisation will be available here.
Repeat these steps until all Criteria has been created for the Item mark sheet
Click Submit for Review when finished
Enter any Comment using the free text box provided in the pop up window
Identify any user required to receive a notification via email that the Item has been submitted for review using the free text box provided
Click Submit for review
Once an item is submitted for review, the status changes to Pending. When an item is pending, you can no longer alter the schema that it is using, nor can you change the sheet type. This is to avoid synchronisation issues between the local marksheet associated with the item and the global criteria and schema.
If any Blueprinting is mandatory a warning will appear to help you tag your Item with the required information. You cannot proceed until this is done.
Click Blueprinting to navigate to the Blueprinting screen
Click Add coordinate for the relevant Blueprint Map
Click Change to identify the relevant Dimension(s)
Click Select to identify which coordinate(s) should be applied to the Item
Repeat until all blueprinting is complete
Click Submit for Review
Enter any Comment using the free text box provided in the pop up window
Identify any user required to receive a notification via email that the Item has been submitted for review using the free text box provided
Click Submit for review
The following steps are [Optional] dependent on your requirements.
Click Item Resources
Click + Add a resource
[Optional] Using the free text box enter the Resource name
[Optional] Using the free text box enter the Resource caption
Click the word Choose to open the system Resource library and select the Resource required
OR
Click Choose File to open your device library and select a file to upload to the system as a new Resource
If Consent is not applicable to the file your are uploading then check the box provided
If consent is applicable and provided then upload the consent form using the Choose File button to open your device library and select the relevant
Check the box for Declaration identifying that consent has been given
If any Blueprint tagging is required for this Resource it can be done at this stage by clicking Change. You can then search or click through the menus to identify which tags apply to the Resource.
If multiple Resources are required click Save and add another.
Click Save to return to the Item overview